Paralegal / Legal Assistant

About the role

Provide day-to-day legal and operational support to the AFEMEA & ASC Legal team, with a strong focus on corporate governance, entity management, contract administration, and legal operations. The role requires a proactive, detail-oriented individual who can manage multiple priorities across jurisdictions and support the team in delivering efficient, high-quality legal services.

Key Job Accountabilities

Corporate Governance & Entity Management

• Manage the Business Group’s subsidiary governance framework, ensuring all legal entities remain in good standing across relevant jurisdictions.
• Maintain accurate and up-to-date corporate records, statutory registers, and internal entity databases.
• Track and coordinate key deadlines (e.g., annual filings, renewals, director mandates) and ensure timely compliance with local requirements.
• Liaise with internal stakeholders, external counsel, and corporate service providers on entity-related matters.
• Support all company secretarial activities for subsidiaries, including:
• Preparing, coordinating, and filing corporate documentation (e.g., director/officer appointments and resignations, changes to authorized signatories);
• Coordinating board and shareholder approvals;
• Working with external counsel to draft and finalize board minutes, resolutions, and governance documents;
• Ensuring proper execution, filing, and record-keeping in line with local legal requirements and internal policies.

Contract & Legal Support

• Assist in drafting, reviewing, and updating standard legal documents, including templates, termination letters, and claims correspondence.
• Review contracts and prepare comparison tables or summaries to support legal and business decision-making.
• Coordinate contract execution processes, including arranging signatures and maintaining contract records.

Legal Operations & Administration

• Support the General Counsel in managing the legal budget, forecasts, and vendor spend.
• Act as the main point of contact for external legal vendors on billing, including invoice tracking, review, and reporting.
• Maintain and organize Legal team SharePoint sites and document repositories to ensure accessibility and consistency.
• Assist with the preparation of presentations, internal communications, policies, SOPs, and training materials.

Litigation & Investigation Support

• Coordinate with external counsel and internal stakeholders to collect and organize documentation required for claims, disputes, or investigations.
• Provide general support on fact-finding and case preparation as needed.

General Support

• Conduct ad hoc legal research and assist in maintaining and updating template agreements and internal know-how.
• Take on additional tasks and projects as required to support the Legal team’s priorities.

Qualifications/Requirements

• Legal degree or equivalent qualification (e.g., Legal Practice Course or similar) preferred.
• Strong organizational skills with the ability to manage multiple deadlines across jurisdictions.
• Excellent written and verbal communication skills; fluent in English.
• Proactive, hands-on, and solution-oriented mindset with a willingness to learn and develop.
• High level of attention to detail and ability to handle confidential information with discretion.
• Strong IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
• Ability to prioritize effectively, work under pressure, and deliver on time.
• Collaborative team player with strong stakeholder management skills.